Helping our Supply Chain during the Coronavirus (COVID-19) Pandemic

The wellbeing of our suppliers, staff and customers alike is a key priority for EDF. In these unprecedented times, we recognise the fantastic support from you, our suppliers, working together to keep the lights on; powering homes and businesses. Set out below is a summary of some of the main support resources available to you. 
 
The British Government have announced a series of measures to support businesses that are impacted by COVID-19. Depending on the circumstance, these include, for example, a Coronavirus Job Retention Scheme, the ability to defer VAT and Income Tax payments, a Statutory Sick Pay relief package for small and medium-sized businesses (SMEs), a 12-month business rates holiday, business grant funding, supporting the Self-Employed and a Coronavirus Business Interruption Loan Scheme. We do encourage you to fully explore which measures apply to your business and take these up in full where appropriate. Up to date information on the measures can be found here.
 
We recognise that cash-flow is vital to all businesses (including us) and to assist you, we continue to offer our Santander backed Supply Chain Financing scheme. This allows suppliers to get early access to payment - for a small charge – for invoices which we have cleared and approved through our payment process. Payment can be available significantly in advance of contract payment terms. We have also created a handy questions and answers document which provides information and understanding.
 
We also encourage you to utilise our Tungsten eInvoicing Portal. Using the Portal is quicker and reduces the process steps as compared to handling traditional invoices, it also removes manual handling which helps our teams during a time of challenging capacity. Tungsten eInvoicing also removes paper from the payment chain (great for the environment and our hygiene).
 
We are attuned to the challenges facing our supply chain partners, their people and their own suppliers and will do our best to help where we can during these uncertain times. 
 
Impacted suppliers are encouraged to connect with their EDF Supply Chain contact or Contract Management contact to discuss any contract-specific difficulties.

If you have any questions about how the pandemic may affect your electricity and gas supply and your energy bills please see our frequently asked questions. We also have a range of health and well-being resources available to support you, and you can also find out what EDF is doing to help our customers and our country during the Coronavirus crisis, whilst keeping our staff safe.

About our supply chain

EDF Energy spends a significant amount of money each year on the acquisition of goods and services in support of our business operations. We partner with a broad range of organisations across the energy lifecycle who work with us to ensure safe, secure and responsible generation and deliver fair value, better service and simplicity to our customers.

We recognise the importance of suppliers as stakeholders to our business and understand that our responsibilities extend beyond our own direct activities through our supply chain associations. We therefore expect our suppliers to share our ambitions and emulate our values to ensure safe, sustainable business partnerships.

Our supplier qualification processes are risk-based and consider both the risk inherent to the category of supply and the environment into which the product or service will be delivered. The information below therefore represents our minimum standards and expectations and may be supplemented in relation to particular business activities.

Health and Safety Management

Our aim is zero harm to people and the communities we serve.

On-site suppliers shall be expected to provide evidence of a health and safety management system that meets OHSAS 18001 endorsed by a senior manager within their organisation and/or will be subject to local mitigation during service delivery.

Under specific circumstances suppliers will be expected to provide evidence of Achilles Verify accreditation or provide a defined plan that is acceptable to EDF Energy to achieve accreditation within a reasonable time period.

Environmental management

We aspire to power society without costing the Earth.

Suppliers providing products or services identified as carrying an environmental risk shall be expected to provide evidence of an environmental management system that meets ISO14001, endorsed by a senior manager within their organisation and/or will be subject to local mitigation during product or service delivery..

Under specific circumstances suppliers will be expected to provide evidence of Achilles Verify accreditation or provide a defined plan that is acceptable to EDF Energy to achieve accreditation within a reasonable time period.

Quality

Suppliers providing products or services identified as carrying a quality risk shall be expected to provide evidence of a quality management system that meets ISO9001, endorsed by a senior manager within their organisation and/or will be subject to local mitigation during product or service delivery.

Under specific circumstances suppliers shall be expected to provide evidence of Achilles Verify or provide a defined plan that is acceptable to EDF Energy to achieve accreditation within a reasonable time period.

We require our vendors to understand and mitigate the supply of Counterfeit, Suspect and Fraudulent Goods.  It is necessary that there is a recognition and awareness of this risk. Businesses must understand the extent of the risk and what can be done to support mitigation.  

Watch our Counterfeit, Fraudulent and Suspect Items awareness video  

Specifically for suppliers to EDF Energy Nuclear Generation Limited, a Supplier Quality Requirements Manual has been developed to establish a baseline of quality expectations.

Designed to help all suppliers understand these quality expectations, areas covered include quality management system arrangements, resource management, supplier / subcontractor management, quality assurance, quality plans and non-conforming product. 

The aim of the manual is to ensure that all products and services provided by the supply chain support and maintain the integrity of EDF Energy Nuclear Generation Ltd nuclear quality requirements as specified within individual purchase orders.  The manual therefore supplements, but does not replace any contractual requirements set out in any issued contract / purchase order terms and conditions 

Supplier Quality Requirements Manual

Standards of conduct

On-site suppliers shall be expected to adhere to EDF Energy’s Code of Conduct covering non-EDF Energy employees.

Suppliers engaging with our customers shall be expected to behave and carry out any actions in a fair, honest, transparent, appropriate and professional manner.

UN Global Compact Compliance

Suppliers shall be expected to demonstrate compliance with the Ten Principles of the United Nations Global Compact by participating in our UNGC Compliance qualification process and any resulting supplier development activity.

Supplier Diversity and Inclusion

Suppliers shall respect and emulate our commitment to diversity and inclusion by applying our seven Diversity & Inclusion Principles within their business.

Terms and conditions

Suppliers shall comply with EDF Energy’s Standard Terms & Conditions which include payment terms of 60 days from date of invoice receipt.

Supplier information management kit

EDF Energy has launched a Supplier Information Management Portal to enable existing suppliers to maintain their master data and to enable prospective business partners to register their interest in working with us.

Companies registering interest will become visible to internal business users who can initiate a new supplier request for review by the appropriate Supply Chain team.

Contractors working

Nuclear New Build supplier opportunities

Join our supply chain and become part of our plans to build a more sustainable future.

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Jobs at EDF Energy

Interested in working at EDF Energy? Find out about our graduate programmes, apprenticeships, internships and current vacancies.